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Synchronized Plans and To Do Lists

To Do lists are a common way for people to keep track of what they need to do. With a comprehensive To Do list, it is relatively easy to decide where your effort can add the most value.

Author: Dr Neil Miller

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Everyone’s productivity depends on what they do, when and with whom. But knowing what is the best use of your time is often difficult to determine. This is because it usually depends on what other people are doing and what is actually needed to be done to keep work flowing.

To Do lists are a common way for people to keep track of what they need to do. With a comprehensive To Do list, it is relatively easy to decide where your effort can add the most value. But creating and maintaining a personal To Do list is a complex, time consuming, and often frustrating task, because things keep changing.

What you put on your To Do list comes from your contributions to plans (strategies, projects, initiatives, and tasks), and processes plus actions agreed at meetings. Many of the people you need to work with are also creating To Do lists with actions that impact on what you are doing, or that you are working on together. So it doesn’t take long for To Do’s to get out of synch. This causes blockages and gaps in workflows reducing personal and team productivity.

What is needed are personal To Do lists that stay synchronized with plans, processes, meeting actions, and other team members’ To Do lists. While keeping all lists synchronized is essential, it is also important that feedback about completed To Do’s and changes is quickly provided to relevant people. This feedback keeps people informed about what is happening and makes it easier to decide the best use of your time.

Without synchronizing lists and feedback, you have the situation where people are independently acting on information that may have changed. Work still gets done, but productivity is lower than it could have been, and frustration and stress are increased.
TASKey Me2Team software synchronizes plans, processes, meeting actions, and many peoples’ To Do lists, so productivity is maximized. Real time feedback is provided to relevant people, so everyone knows what is happening and what they need to do.
Me2Team is accessed over the Internet or Intranet and mobile devices (like iPhone, Blackberry, iPad, and most mobile phones). This allows anywhere, anytime, access to To Do lists and the associated plans that provide context and show what else is being done for the plan.

By keeping plans and To Do lists synchronized, Me2Team does most of the time consuming coordination in the background. Productivity is increased, because people can spend more time doing value adding work.

More information about Me2Team software is available at www.taskey.com and www.me2team.com

About Author

TASKey provides project management methods and web project management software to get projects done. Our web software makes it easy for everyone doing a project to work together to get the information they need to make the project a success. TASKey provides the most affordable, most flexible and most powerful web project management software available. Visit http://www.taskey.com/

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Synchronized Plans and To Do Lists