How To Organise A Christmas Party Article

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How to Organise a Christmas Party

With the coming of the Christmas season comes the inevitable office Christmas party. Now not all of us like attending them, but we do because we have to. Even fewer of us like organising them, but often, we also do, for pretty much the same reason.

Author: Peterjackson

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If you've been tasked with the responsibility of organizing the office party, don't let it put a damper on your holiday cheer. It can be easy - or at least, doable - if you know how it should be done. Here are some tips that can help you out.

Step 1: Do a quick survey.

Before making detailed plans on the venue, menu, and other party necessities, it's best to conduct an informal survey on what your party guests expect so that you won't end up disappointing them - you may be thinking 'parlour games' while they're thinking 'live band'. If you ask around, you could get two pages of ideas, which would take you two days to come up with all on your own.

Step 2: Set a date.

Remember that your office is not the only one holding a Christmas party this season. If you want all the guests to be present, you would want to find a date that's convenient for them - no small feat at a season like this. Finalizing the date early will also give you an easier time with the next step, which is...

Step 3: Look for the best venue.

Before you can do this and all the other steps that follow, you'll need to know how many attendees you have, and who they are. All other things, such as party activities and travel expenses, will also largely depend on the venue you choose, so choose wisely.

Some good big-party venues in London are Old Billingsgate Vaults, One London Wall, and St. Luke's - depending on what type of party atmosphere you and your guests have set your heart on.

Old Billingsgate Vaults is a cozy and casual venue with warm and vibrant interiors - Moroccan carpets, low red cushions, and the smell of incense; it's good for a hip and lively crowd who would like to dance all night.

If you're looking for something classier, check out One London Wall. Think James Bond suits, elegant long dresses, high crystal chandeliers, and casino games.

Now if you're looking for something that says 'Paris' rather than 'Vegas', you may prefer LSO St. Luke's, home of the London Symphony Orchestra. This magnificent hall, converted from what was once a church building, has the highest ceilings you've ever seen in a party hall, giving plenty of space for the awe-inspiring aerial circus act, which you and your guests can witness if you hold your Christmas party here.

Step 4: Decide on the menu.

Will you have dinner catered, or are you opting for potluck? A fun option is cook-your-own-food. You can do this by setting up several hibachis for grilled food, Japanese hot pots for soup and boiled meats, and fondue pots for cheese and chocolate-covered desserts.

Whatever method of food provision you choose, remember to take into consideration your guests' preferences, dietary requirements, and allergies.

Step 5: Prepare some games.

Sure, you can skip games in an adult party - but you'd be missing out on a lot of fun, and you'd be short-changing your guests. While games can be difficult to manage and prizes can add to your expenses, there are ways of getting around these difficulties. You can assign the game hosting to one of your friends or colleagues who actually likes to do it (there's always somebody like that in a crowd).

As for prizes, it's up to you or your host to set expectations. If the price for each game is a candy bar, so be it. The true value of a party game is in the fun and rapport it generates, not in the prizes.

Having said that, look for party games where your guests can have maximum interaction. Charades and Twenty Questions are good examples of such games because they require intense communication and often create high excitement among the guests.

Step 6: Send out the invites.

After all the planning and scheduling are done, don't forget to let your guests know when and where the party will be. If there's a party theme, let them know too. If the venue is somewhat far, be sure to include a map and written directions along with your invitation. If budget permits, it would be a thoughtful gesture to arrange for chauffeur driven cars and minicabs to bring your guests to the party and take them home afterward.

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London minicabs by TST cars.

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How to Organise a Christmas Party