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10 reasons to go paperless |
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No frills guide that show the ten reasons why you should go paperless. Aimed at the time-lacking busy individual, this article will take less than 5 minutes to read. |
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| Author: Alan Bonnici |
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2. Using technologies such as OCR (Optical Character Recognition) and content indexing it is possible to retrieve electronic content instantaneously. Once catalogued it is not possible to misfile or misplace the document.
3. Paperless content can be shared with many people at the same time. There is no need to request that the current holder make a Xerox copy or wait until he is finished from it.
4. When a document is in digital form, the owner can control who can access it. It is possible to restrict what can be done and for how long. For example, it is possible to build in mechanisms that allow a document to be readable up to a certain date. After the date the document can no longer be opened. Likewise a system can be implanted so that a document can be read, but not printed or emailed.
5. With a paper document it is not possible to scribble annotations on a document without altering it permanently. In the paperless world, it is possible to layer on annotations while leaving the original intact. Annotations may be typewritten, voice notes and pictures and the person who made the comment as well as the time can be audited.
6. Paperless content is admissible in court and can be used as evidence. It is possible to have documents signed electronically making paper completely unnecessary.
7. Backups will ensure that there are multiple copies of the data. This safeguards against disasters as well as willful or accidental damage.
8. The span of electronically stored documents is not restricted to paper. Voice, pictures and anything that can be digitized is a candidate for electronic storage.
9. Going paperless helps the environment because it is no longer necessary to print documents to paper; one can print to the paperless office program directly.
10. The return on investment is terms of increased efficiency and reduced costs surpass is positive.
About Author
Name: Alan C. Bonnici
Email: chribonn@gmail.com
URL: http://www.TakeABackup.com
Your comments are welcome.
Article Source:
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